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If you need to request repairs of malfunctioning equipment, here’s an easy template you can use to write a letter requesting repair of equipment.


[facility or maintenance manager]


I am writing to report that our [name of malfunctioning machine] has malfunctioned. This machine first failed to operate on [date] at [time]. We performed routine troubleshooting to correct the issue but failed to repair the machine.

Currently, we cannot perform [list types of work affected by the malfunction], given that the use of this machine is crucial for these activities. We will highly appreciate it if you can call or visit to inspect the machine or contact the vendor to request for repair.

Thank you for your quick action on this matter. We will appreciate any assistance that you can provide, given that this issue has been affecting our productivity.

Kind regards,

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