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If you need to reject a candidate after the interview and screening process, here’s a template you can use to write a letter that politely rejects a candidate.


Dear [Applicant],

We were pleased to meet you and introduce to you and discuss with you our company. However, at the moment, we could not open a position for you within our company.

You showed very strong educational background, technical skills, and expertise. You were one of our best candidates. However, our company can only accept one candidate. We had to choose the right candidate who best satisfied the unique criteria for this position.

We certainly took pleasure in meeting you. We are happy to know that you would like to be involved in our company. Thus, in case another opening is available in our company, we shall keep your [curriculum vitae/application] until [period].

Sincerely,


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