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If you’ve taken over the responsibilities of another employee and are now the Responsible Party for the EIN, here’s a template you can use to inform the IRS.


Dear [Personnel],

After some recent changes in our company, it has been decided that I, [new employee] the new [position] would be replacing [name of former employee] over all matters regarding our taxes.

We want to retain our current EIN number [number]. It is already in too many records that replacing it now would be too much of a hassle. However, I would like a change in the ownership of the number. To avoid any future inconvenience and confusion, I want to request that the number’s ownership be changed from [name of former employee] to mine.

To make things clear here’s our current and desired information:

CURRENT:[name of former employee]

NEW: [new employee]

Should you have any questions, please don’t hesitate to contact me through the number [number]. I would keep my lines open to accommodate your questions.

Thank you,

[name]


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