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If you have a client or a supplier staying in a hotel and you’d like the bill to be settled using the company account, you can use this template to write a letter of authorization to the hotel and ask them to charge the company account.


Dear [Name],

This is to inform you that

[name]

a [position] from [country/company/state] would be staying in your hotel from [date] to [date].

This guest and his comfort are very important to us. Please make every effort to make his stay is delightful and memorable.

With that said, we are giving you the authorization to charge all the expenses of his stay to our company. Please direct the bill to our accounting department.

If you have any questions, you may contact me at [number].

Thank you,

[name]


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