Good Day [recipient],
We are sending this letter to let you known of our company’s recent incorporation. As an official corporation, we have changed our official name from [proprietorship name] to our new corporate name, [new name]. For any concerns regarding our company’s finances, you may directly contact our accounting department with their new [ID] number [new number].
We understand that this move can bring a slight delay in certain operations but we believe that this is the best way to flourish in the [industry type] industry. We will undergo rebranding but our [product or service] offerings as well as our current production lineup with stay the same.
In the light of this please take note that our new name, comes with a new tax identification number.
Thank you for being a part of this exciting development. We wouldn’t have done this it without you.
[Name of sender]