Polite Rejection Letter

If you want to reject an application without sounding mean or discouraging the applicant, you can use this Polite Rejection Letter to let them know.

[Sender’s Name]

[Company’s Name]

[City, State and Zip Code]

[Email Address]


[Recipient’s Name]

[City, State and Zip Code]

Dear [Recipient’s Name]

Thank you for attending the interview on [Date] for the [Role] at [Company’s Name]. We appreciate your continued interest in our company and the positive image it shows.

At this time, we are looking to hire a candidate with more experience years. It is very hard to turn down your application. Your skills and demonstrated abilities would be a huge asset to any company. We encourage you to apply for other positions in our company.

Thank you again for taking your time. We wish you all the best in your career journey. All the best from our company.


[Sender’s Name]

[Role in the Company]

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