Here is a sample template you can use to write a change in key personnel letter.
Subject: Change in Key Personnel
The purpose of this letter is to inform you about the change of [Designation] of this company. After conducting a rigorous recruitment process, we have accepted Mr/Mrs [Name] as the company’s new [Designation]. He/She is an experienced professional in the field of [Department], with [Degrees and Experience] marked in his work history.
The appointed personnel has potential and will prove to be a beneficial addition to the company. The effective date of employment for [Name] will be [date]. Additionally, this date will overlap with the previous employee’s transfer date [Name] so that all the responsibilities will be transferred in an efficient and timely manner.
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