52Editions

HOA Records Request Letter (Arizona)

Fill in the highlighted fields to create an Arizona HOA records request under A.R.S. section 33-1805, which requires the association to respond within 10 business days. The fields edit right in your browser, and you can copy the result or save it as a Word document.

[Date]

[Name of Homeowners Association]
Attn: Board of Directors, c/o [Community Manager or Statutory Agent]
[Association Address]

Re: Request to examine and copy association records under A.R.S. section 33-1805

Dear Board of Directors,

I am a member of [Name of Homeowners Association] and the owner of [Your Property Address]. Under A.R.S. section 33-1805, I request to examine and obtain copies of the following records:

  1. [Record One, for example "Board meeting minutes from January 1, 2025 to the present"]
  2. [Record Two, for example "The current budget and the most recent financial statements"]
  3. [Record Three, for example "Invoices and contracts for the 2025 pool resurfacing"]

I would like to [Delivery Preference, for example "receive electronic copies by email"]. Please make the records available within 10 business days of receiving this request, and tell me the copy fee before copying.

If you withhold any record, please tell me which one and the basis for withholding it.

Sincerely,

[Your Name]
[Your Property Address]
[Phone or Email]
[Signature]

What this letter does

An Arizona HOA records request letter asks the association to make its financial and other records available to a member under A.R.S. section 33-1805. A written request starts the 10-business-day period and gives you a clear record if the association delays.

Key rules in A.R.S. 33-1805

  • Who can ask. Members, or representatives they designate in writing, can examine records that are reasonably available for examination.
  • No fee to review. The statute says no fee may be charged for making records available for review.
  • 10 business days. The association must fulfil requests to examine records, and requests for copies, within 10 business days.
  • Copy fee limit. Not more than $0.15 per page.
  • No stated purpose. The text does not require a member to state a purpose.

Records that may be withheld

The statute lets the association withhold privileged communications between the association and its attorney, records related to pending litigation, minutes or records of board sessions not required to be open to all members, personal, health or financial records of an individual member, employee or contractor's employee, and records on an individual employee's job performance, compensation, health or specific complaints. It also does not require disclosure that would violate state or federal law.

How to use the letter

  1. Describe each record and give date ranges.
  2. Send the letter in a way you can prove, such as email with a read receipt or certified mail.
  3. Count 10 business days from receipt.
  4. If the association misses the deadline or withholds records without explanation, send a follow-up letter. Section 33-1805 lists no specific penalty, so ask an Arizona attorney or the state's available dispute processes about your options.

For other states, see the general letter to the HOA requesting documents. Statutes change, so confirm the current text of section 33-1805 on the Arizona Legislature's website.

For a sale, the Arizona HOA resale disclosure is requested separately. If the association refuses or the records show a wrong charge, an HOA dispute letter is the next step.

Common questions

How long does an Arizona HOA have to provide records?

Ten business days.

How much can an Arizona HOA charge for copies?

No more than 15 cents per page, and nothing for making records available to review.

This page gives general information and sample wording. It is not legal advice, and requirements differ by state and by association.