Union Information Request Letter

As a union member, you can use this union information request letter to obtain information that will allow you to investigate a grievance made by an employee or employees.


[Reciever’s Name] 

[Reciever’s Designation] 

[Institute’s Name] 


[City, State, ZIP] 

[Subject: Mention Information Request. Use Bold Formatting] 

Dear [Sender’s Name], 

As a Union member, I request you provide me with the following documents. The mentioned documents are to be used for investigation purposes against a grievance caused by an employee. 

  1. [Employee]’s Personal File’s Copy. 
  2. Copies of Practices, procedures, and policies regarding the [accused grievance]. 
  3. Name all other employees charged with a similar grievance in the previous [number of years] years. 
  4. A copy of the disciplinary action issued to the employees asked about in the point above. 
  5. Copies of any evidence in the investigation and all interviews conducted of [Employee]. 

If you have any questions or hold-ups on this request, you must contact me immediately. I request you to provide the information at the earliest, preferably by [mention date]. Your attention and prompt action on this method shall be regarded highly. 


[Sender’s Name]


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