HOA Letter of Recommendation
· Updated
Fill in the highlighted fields to create a reference letter for a resident. Click any field to type your details, then copy the letter. Only state facts the association's records and your own knowledge support.
[Date]
To whom it may concern,
Re: Reference for [Resident Name], [Resident Address]
I am writing on behalf of [Association Name] to recommend [Resident Name]. [Resident Name] has lived in our community since [Move-In Date] as [Resident Status, for example "an owner" or "a tenant"].
According to association records, [Resident Name]'s account has been [Account Statement, for example "current throughout their residency"] and the association has [Compliance Statement, for example "no record of unresolved violations"].
[Personal Qualities Statement, for example "They have volunteered on the landscape committee and been a considerate neighbor."]
I recommend [Resident Name] for [Recommended For, for example "a rental application" or "a position of trust"]. Please contact me at [Referee Phone] or [Referee Email] with questions.
Sincerely,
[Referee Name]
[Referee Title], [Association Name]
What this letter does
A resident recommendation vouches for a person's record in the community. Landlords, lenders, employers and other associations may ask for one. A resident who is applying to another community can attach it to an HOA application letter.
What to include
- How long the person has lived there and in what capacity.
- The payment and compliance record from association records.
- Specific contributions, if true.
- A purpose and contact details.
Be accurate and fair
Say only what you can support. Leave out anything you cannot verify, and avoid opinions on personal matters. A neutral confirmation of facts protects the association. If the person simply needs proof of payment status, use the letter of good standing.
Related letters
If you are recommending a vendor to your association, see the letter of recommendation for HOA.
Common questions
Is the HOA obliged to give a reference?
No. It can decline or limit it to factual confirmation.
Who should sign?
A board officer or manager with access to the records.
This page gives general information and sample wording. It is not legal advice, and requirements differ by state and by association.