HOA Board Introduction Letter
· Updated
Fill in the highlighted fields to introduce your HOA board or a new director to residents. Click any field to type your details, then copy the letter and send it after the election or appointment.
[Date]
Dear [Association Name] homeowners,
I am writing to introduce your Board of Directors for [Term Years]. After the election on [Election Date], the board is:
- [Officer One Name], President
- [Officer Two Name], Vice President
- [Officer Three Name], Treasurer
- [Officer Four Name], Secretary
- [Director Names], Directors
Our priorities for the coming year are [Board Priorities, for example "completing the roof reserve study, keeping assessments stable and improving communication"].
The board meets [Meeting Schedule] at [Meeting Location]. Homeowners are welcome to attend [Attendance Note]. You can reach us at [Board Contact] or through [Manager Name] at [Manager Contact].
We thank the outgoing board for their service, and we look forward to working with you.
Sincerely,
[Sender Name]
[Sender Title]
[Association Name]
What this letter does
A board introduction letter tells residents who is serving, what the board plans to do and how to reach it. It is most useful after an election or a change in board membership, when residents are unsure who to contact.
What to include
- Names and roles of the officers and directors.
- The board's term and when the next election is.
- Two or three concrete priorities.
- Meeting times and whether owners may attend or speak.
- A single contact point for questions.
- Thanks to the previous board.
Keep it factual
Avoid promises the board cannot keep, and do not criticize the previous board. If a director has joined by appointment rather than election, say so, and note the term. For a single new director, change the list to one person and describe their background.
Related letters
New residents can also receive a welcome letter and the president's welcome letter. Candidates can use the letter of intent and candidate statement. For board duties, see fiduciary duty. New directors can invite owners to the annual meeting.
Common questions
When should a new board introduce itself?
Soon after the election or after the first organizational meeting, once officers are chosen.
Should addresses and phone numbers be listed?
Use association email addresses or the manager's contact rather than personal details, unless the directors agree to share them.
This page gives general information and sample wording. It is not legal advice, and requirements differ by state and by association.