HOA Board Nomination Letter
· Updated
Fill in the highlighted fields to write an HOA board nomination letter. Click any field to type your details, then copy the letter and send it to the election contact before the nomination deadline.
[Date]
[Election Contact Name]
[Association Name]
[Election Contact Address or Email]
Re: Nomination for the Board of Directors
Dear [Election Contact Name],
I nominate [Nominee Name], of [Nominee Address], for a seat on the Board of Directors of [Association Name] at the election to be held on [Election Date].
[Nominee Name] has lived in the community since [Nominee Move-In Year] and [Nominee Qualifications, for example "has served on the finance committee and attends board meetings regularly"]. I believe they would serve the community well because [Nomination Reason].
I have confirmed that [Nominee Name] is willing to serve and eligible under the bylaws. Please confirm receipt and tell me if you need additional information.
Sincerely,
[Nominator Name]
[Nominator Address]
[Nominator Phone] | [Nominator Email]
What this letter does
A nomination letter formally proposes a homeowner for a board seat. It can come from a neighbor or committee, and many associations allow self-nomination. The association uses it to confirm that the nomination follows the bylaws and to prepare the ballot.
Before you send it
- Ask the nominee first. Nominations without consent create problems for the election.
- Check eligibility. Typical requirements include being an owner and being current on assessments, but the bylaws control.
- Check the deadline and the form. Some associations have a nomination form or require seconding signatures.
Check the election notice rules in HOA board meeting notice requirements, and announce the election with an annual meeting letter.
What to include
The nominee's name and address, the election date, why they are suited to serve, and the nominator's contact details. Add the nominee's candidate statement if the election notice allows it.
Related letters
The nominee can follow up with a letter of intent and a candidate statement. Boards that need more candidates can send the recruitment letter. A vacancy created by a resignation is covered in the HOA board resignation letter.
Common questions
Can I nominate myself for the HOA board?
Often yes, but the bylaws or election rules decide.
Does the nominee have to accept?
The nominee should confirm willingness in writing, and the association may require it.
This page gives general information and sample wording. It is not legal advice, and requirements differ by state and by association.