HOA Letter of Good Standing
· Updated
Fill in the highlighted fields to create an HOA letter of good standing. Click any field to type your details, then copy the letter. Only an officer or manager with access to the records should sign it.
[Date]
To whom it may concern,
Re: Good standing certification, [Owner Name], [Property Address]
[Association Name] confirms that, according to its records as of [Effective Date]:
- [Owner Name] is the owner of record of [Property Address].
- Regular assessments are paid through [Paid Through Date].
- There are no past-due assessments, special assessments or unpaid fines on the account, except: [Exceptions, for example "none"].
- There are no open violations of the governing documents, except: [Open Violations, for example "none"].
This letter is issued at the request of the owner for [Purpose, for example "the sale of the property" or "a mortgage application"] and is valid for [Valid Days] days.
[Signer Name]
[Signer Title], [Association Name]
[Contact Details]
What this letter does
A letter of good standing confirms that an owner is current on assessments and not in violation. People ask for it for sales, loans, rentals and board candidacy.
What to include
- Owner and property.
- Payment status and the date it is current through.
- Whether there are fines, special assessments or open violations.
- An effective date and validity period.
- The signer's name and role.
Good standing vs similar letters
Good standing is a status confirmation. The estoppel letter is a formal accounting that parties can rely on, the paid assessment letter focuses on payment, and the clearance letter is the owner's request. See the comparison. The closing letter goes to the title company with the sale figures, and a lender on a refinance may want the HOA letter for refinance instead. A good standing letter confirms status only; a resident recommendation vouches for the person's record in the community.
Issuing it safely
Check the ledger and violation file before signing, and do not certify anything the records do not support. Some owners need it to run for the board; see the letter of intent.
Common questions
Who can sign it?
An officer or the manager authorized to certify records.
Can an owner in good standing still owe a current assessment?
Yes, if it is not yet due. State when the account is current through.
This page gives general information and sample wording. It is not legal advice, and requirements differ by state and by association.