Decline Offer Letter

When offered a job and want to decline the offer without causing any ill feelings, you can use this Decline Offer Letter to express your regret.

[Sender’s Name]

[City, State and Zip Code]

[Email Address]


[Recipient’s Name]

[Company’s Name]

[City, State and Zip Code]

[Mobile/Fax Number]

Dear [Recipient’s Name]

Thank you for your consideration and for offering me the [Role] at [Company’s Name]. Your company culture and reputation are among the main reasons I have always wanted to work with you. It is thus with a heavy heart that I turn down your job offer.

The reason for my declining this offer is [Give Your Reasons]. I sincerely appreciate your time for conducting my interview and reviewing my qualifications. I look forward to working with you in the future.

For any clarification, please contact me at the herein provided email address.


[Sender’s Signature]

[Sender’s Name]

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