Letter of Intent to Run for HOA Board
· Updated
Fill in the highlighted fields to declare your candidacy for the HOA board. Click any field to type your details, then copy the letter and send it to the person or committee named in the election notice before the deadline.
[Date]
[Election Contact Name]
[Association Name]
[Election Contact Address or Email]
Re: Letter of intent to run for the Board of Directors
Dear [Election Contact Name],
I am writing to declare my intention to run for a position on the Board of Directors of [Association Name] in the election to be held on [Election Date]. I understand that the open seats are [Seats Description].
I have been a resident of [Community Name] since [Move-In Year], at [Property Address]. [Brief Background, for example "I have served on the architectural committee for two years."]
Please confirm that you have received this letter and tell me whether you need anything further from me, such as a candidate statement, a photograph or a signed eligibility form, and the deadline for each.
Sincerely,
[Candidate Name]
[Candidate Phone] | [Candidate Email]
What this letter does
A letter of intent tells the association you are a candidate so you are placed on the ballot. It is a short formal notice, not a campaign speech; the campaign material goes in a candidate statement.
Check the election notice
- Where and when to send it. Elections follow the bylaws, which may require a written declaration by a set date, or may allow nominations from the floor.
- Eligibility. Governing documents or state law may require that you own a unit, are current on assessments, and are not a party to a lawsuit with the association. Confirm that you qualify before sending it.
- Attachments. Some associations ask for a form, a photo or a statement.
See HOA board meeting notice requirements and the annual meeting letter.
Letter of intent, nomination letter, candidate statement
A letter of intent is the candidate declaring they will run. A nomination letter is someone else (or the candidate) formally proposing a person for the seat. A candidate statement is the message to voters. Associations differ on which they require, so follow the notice. A candidate who needs proof of standing can ask for a letter of good standing, and the board can recruit candidates with a recruitment letter.
Keep a record
Send by email or another method that gives you proof of the date, and keep a copy.
Common questions
Can I run for the board if I rent?
Often not, because directors are usually owners. Check the bylaws.
Do I need to be nominated by someone else?
Not always. Many associations allow self-nomination, but the bylaws control.
This page gives general information and sample wording. It is not legal advice, and requirements differ by state and by association.