HOA Manager Resignation Letter
· Updated
Fill in the highlighted fields to create an HOA manager resignation letter that gives the board notice and lists what you will hand over. Click any field to type your details, then copy the finished letter.
[Date]
Board of Directors
[Name of Homeowners Association]
[Association Address]
Re: Resignation as Community Manager
Dear [Board President Name] and members of the board,
I am resigning from my position as Community Manager for [Name of Homeowners Association]. My last day will be [Last Working Day], which gives the board [Notice Period] of notice.
Before I leave, I will provide [Handover Items, for example "current vendor contracts, the owner ledger, open work orders and the meeting calendar"] and brief the person who takes over. I will return all association records, keys and system access by [Handover Date].
I have valued working with the community and the board. Please contact me at [Phone or Email] about the transition.
Sincerely,
[Your Name]
[Signature]
What an HOA manager resignation letter does
An HOA manager resignation letter gives the board notice that its community manager is leaving and records the date the management duties end. A community manager holds the association's day-to-day records, vendor relationships and owner communications, so the letter should focus on a clean handover.
What to include
- A last working day and notice period. Check your management agreement or employment contract for any required notice.
- A list of what you will hand over. Records, contracts, the owner ledger, access to software, keys, and open work orders.
- Open matters. Name violations, collections, projects or disputes still in progress and who should follow them up.
- A contact point for questions after you leave.
If you work for a management company
When a management company employs you, your employer may need to give the notice, not you. Review the agreement between the company and the association before you send a letter of your own. If the association is ending its contract with the company, see the HOA management company termination letter. The board announces the change to residents with the management company change letter, and the new manager can send a management welcome letter. Records and accounts pass on through an HOA treasurer handover letter.
Common questions
How much notice should an HOA manager give?
Follow what your contract or the management agreement requires. If neither sets a period, give enough time for the board to arrange a replacement.
Who should receive the letter?
The board, through the president or secretary. If you work for a management company, send a copy to your employer.
This page gives general information and sample wording. It is not legal advice, and requirements differ by state and by association.