Breach of Privacy Complaint Letter

If you feel that your privacy has been compromised in the workplace, here’s a simple template you can use to write a breach of privacy complaint letter.

Dear [name],

I am writing this letter to discuss with you a recent incident. On [date of incident], my colleague, [Name of colleague involved] asked me questions about my [vacation/leave]. [He/She] then discussed this information with another colleague when [he/she] was not able to contact you. I feel that my privacy has been compromised in this action. Further, [Name of colleague involved] made inappropriate personal comments regarding my



I find this incident very alarming and feel very disconcerted. I find the action to be highly unprofessional and inappropriate, given that [he/she] is in a position of confidentiality. I think that [he/she] should have approached me about [his/her] concern and not another colleague when [he/she] could not contact you. Further, [his/her] personal opinions about the issue should not have been discussed with another colleague. I would like to request that you talk to [him/her] and discuss this matter to prevent issues like this from happening again.

I believe that I take I properly use my [vacation/leave] benefits at all times and have never misused them. I see to it that I schedule leaves in advance so as not to disrupt the work dynamics. I am confident that you can professionally and quickly handle a situation like this. Thank you very much for that.

I will be grateful for your assistance.


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