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If you have received a request for maternity leave, here is a sample template you can use to write a letter acknowledging maternity leave.

To [Recipient name]

Dear, [Recipient name]

This letter is regarding the duration and pay of your maternity leave. I would like to congratulate you on account of your pregnancy and wish you a healthy maternity leave.

As per our discussion, you are eligible for [Number] weeks’ maternity leave starting on [Date] and ending on [Date]. If you want a change in the dates, if possible, kindly notify me [Number] days prior to the starting date of the maternity leave.

Regarding maternity pay, [Amount] will be rewarded from [Date] to [Date] as discussed. We care for your health and safety and hope that your leave is prosperous.


[Your name]