Change of Guide in PhD Letter Format

[Date]

To

[Recipient Name]

Subject: Change of Guide in Ph.D.

Dear [Recipient Name],

The purpose of this letter is to inform you that [Name of the Guide] for [Name of Ph.D. Department] is unable to continue working with us. Due to [State the Reason], he/she cannot guide the students further.

[Name of the New Guide] is appointed to take the place of [Name of the Old Guide]. The students registered under [Name of the Old Guide] guidance are requested to proceed with the new guide. 

The changes will be effective from [Date]. If you have any questions, please contact us at [Email Address]. 

Thanking You.

Sincerely

[Your Name]