If you would like to authorize someone to collect documents on your behalf, here is a sample template you can use to write an authorization letter for claiming documents.
To,
[Recipient’s Name]
Dear Sir/Ma’am,
This letter is to bring to your notice that I will be unable to claim my documents on the specified date. Due to some unavoidable engagements, I cannot collect them myself and thus I authorize [Name], to retrieve them for me. He/she shall act on my behalf for all the related concerns including the signing of documents for this matter.
I request you to consider [his/her] actions of authority equivalent to my own. Kindly cooperate for the same and verify the candidate via the identity proofs I have asked [him/her] to present. Thank you and feel free to contact me for any further clarification at [Phone No.].
Sincerely,
[Your name]
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