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Subject: Authorization to drive exclusively for company purposes

Dear/Respected (),

This letter concerns your employment as an official driver in our company. In this regard, we have authorized your use of the company vehicle for all official travel-related purposes.

This authorization implies our vested trust in your abilities to handle the job well while taking responsibility for the company vehicle. Ensure to follow all road safety regulations while on the move.

In this context, you are to submit your driving record and a copy of the driver’s license to the HR department by (deadline date). Make full use of the opportunity to ensure a job well done.