Notification Of Impending Visit From An Area Representative

Good day [recipient], 

Please be informed that we have assigned a new representative to preside over your area. [Full name of representative] is very well versed in the production of [product]. We hope that you can benefit from having his expertise in your area while you work. 

Please expect [name of representative] to arrive in [area] on [date]. If you have prior engagements on that day, please coordinate with us to set a more appropriate time. 

Thank you, 

[Signature]

[Name of sender]