Resignation Confirmation Letter

When an employee submits their resignation letter, the human resources office can send them this Resignation Confirmation Letter to acknowledge receipt and give any additional information.

Human Resource Manager

[Company’s Name]

[City, State and Zip Code]

[Email Address]


[Employee’s Name]

[City, State and Zip Code]

[Email Address]

Dear [Employee’s Name],

This letter is to confirm the receipt of your resignation letter dated [Date] from the [Position] at [Company’s Name]. We appreciate your services for the [Duration] you have worked with us, and we wish you all the best in your endeavors.

Please get a copy of the clearance form from the human resource department and complete all the needed information. Ensure the clearance form is returned before [Date] for your resignation processing.

You will receive your final pay on [Date] once your clearance has been finalized and processed. If you need any clarification, you can contact my office through [Mobile Number] or email [Email Address]. Best of luck, [Employee’s Name].


[Sender’s Signature]

[Sender’s Name]