Informal Meeting Letter

You can use this informal meeting letter to arrange a meeting with someone. 

[Reciever’s Name] 

[Reciever’s Address] 

[City, State, ZIP] 

[Subject: Write the subject here- Ensure to always write the subject  in bold formatting] 

Dear [Reciever], 

I hope this letter finds you well. We must have a meeting and discuss [Mention meeting topic]. I am sure this meeting will provide a mutual benefit and is necessary for us to address any concerns and questions surrounding the [topic]. 

My idea of arranging this meeting was to meet at [location], [date], [time]. However, if this plan does not work for you, please share with me the time and location you are comfortable with. 

I am calling for this meeting with the purpose of [mention the purpose of this meeting]. Please come prepped with relevant information and materials about the topic to progress this matter further. 

If you have any questions or concerns, feel free to contact me at [contact number]. I look forward to meeting you on [date]! 


[Sender’s Name] 

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