Change Payment Terms Letter

Payment terms are an important part of any business relationship. They provide a framework for how payments are to be made and when they should be received. When changes to payment terms need to be made, it is important to communicate these changes in a clear and concise manner. A Change Payment Terms Letter is an effective tool to do this, and can help ensure that everyone involved understands the new payment terms. In this article, we’ll discuss how you can write a Change Payment Terms Letter that is both professional and effective.


[Recipient Name]
[Recipient Address]

Re: Change of Payment Terms

Dear [Recipient Name],

I am writing to request a change in the terms of payment for our agreement. As you are aware, we have been working together since [date], and I value the relationship we have built.

Our current payment terms stipulate that I must pay [amount] on [date]. Due to unforeseen circumstances, I am unable to meet this deadline. To ensure that our agreement remains intact, I would like to propose a new payment schedule. My new payment plan would involve making payments of [amount] on [date], followed by payments of [amount] on the 1st and 15th of each month until the balance is paid in full.

I understand that this change may be inconvenient for you, and I apologize for any disruption this may cause. If you agree to these new payment terms, please sign and return the attached copy of this letter as soon as possible.

Thank you for your understanding and cooperation in this matter. I look forward to continuing our business relationship in the future.


[Your Name]

Given the importance of cash flow in a business, it’s essential to have a clear and concise payment terms policy. Sending out a change payment terms letter to customers can be an effective way to ensure that they pay on time and avoid any potential issues. By ensuring that customers are aware of the changes, businesses can maintain their cash flow, as well as improve customer relationships. Furthermore, having a clear payment terms policy helps to protect businesses from any potential legal issues. With these considerations in mind, businesses should consider sending out a change payment terms letter when necessary.